Gift and Donations

Gift and Donations Policy

 

The Carroll County Library appreciates all donations; however to better serve the public, we have developed a few guidelines. The purpose of this policy is to specify the types of donations that the Library will accept and how the Library will handle these donations. The Library cannot and does not appraise books, works of art or any other items. The Library will not bear the cost of such an appraisal. Donors who wish to have the value of a donation specified must make all arrangements for and bear all costs of an appraisal. All gifts accepted by the Library become the property of the Library, which has the prerogative to keep or dispose of the items.

 

Gifts of Money

  • The Library accepts gifts of money, in any amounts.
  • The donor may indicate how he/she wishes the money to be spent by the Library.
    1. The money may be specified for a particular type of library material, service or activity.
    2. The money may be specified for a particular library location.
    3. The money may be specified for a particular item of furniture or equipment (if the amount donated equals or exceeds the cost of the furniture or equipment).
  • All gifts of money received by the Library will be processed within five business days of receiving the money.
  • Recognition of a gift of money is made as outlined below, according to what is purchased with the money.

 

Gifts of Books and Other Library Materials

  • The Library accepts gifts of library materials in like-new condition. This includes, but is not limited to, books, audiocassettes, CDs, videocassettes, DVDs, periodicals, manuscripts, maps, and pamphlets.
  • In most cases, books or materials that do not add to the Library’s collection will be used in the Library’s Book Sale; however the Library holds the right to dispose of items or give materials to other community organizations such as daycares or retirement centers.
  • The material may be specified for a particular collection of the Library.
  • Acknowledgement letters are usually not written for routine donations of used materials. At the request of the donor, the Library will supply a Books and Materials Acknowledgement form signed by the employee receiving the materials. The form may be used by the donor to keep an official record of the donation.
  • Gift plates to recognize the donor are not usually placed in or on used items donated and added to the Library collections. The donor may request that gift plates be placed in or on donated items.
  • Gift plates are customarily placed in or on new items donated and added to the Library collections or in items purchased by the Library with monetary donations.
  • In most cases, gift plates to recognize the honorary or memorial gifts are placed in or on the items donated and added to the Library collections or in items purchased by the Library with monetary donations.